Registration

2020 REGISTRATION INFORMATION

NOTE:  There were rule changes in 2019 related to team configuration, rider legs, and road construction on leg 8. 

Please read this page carefully before registering your team.

Team Size and Type

When registering for the bike relay you will need to indicate how many riders are in your team and what category (solo, 2-person, 4-person, 8-person).  There is an overall registration limit of 1,200 riders and [95] 8-person teams.  This event fills very quickly.  Regardless of a sell out, Solo riders can continue to register until the April 10, 2020 Final Registration deadline.   

Team Size

  • Solo: 1 rider - female or male
  • 2-person: 2 riders - female, male, or mixed
  • 4-person: 3 or 4 riders - female, male, or mixed
  • 8-person: 5, 6, 7, or 8 riders - female, male, or mixed

Team Type

  • Team gender is determined by the combined gender of rider(s) when registering. 
  • Women's teams must be all women.
  • Men's teams must be all men.
  • Teams are otherwise mixed gender.

Bike Types

  • Most riders use mountain, road, or hybrid bikes
  • Recumbent and tandem bikes are allowed but must be used by every rider on a team
  • Recumbent bikes can only draft with recumbent bikes and tandem bikes can only draft with tandem bikes
  • Aerobars and disc wheels are not allowed (see Rules sections for complete rules details)
  • Electric-assist bikes are not permitted

Solo Teams

A solo rider must ride all 8 legs (1 through 8).

  • Solo riders must dip their timing sticks at the finish line.

  • Icycle Sports is sponsoring rider support for Solo riders at Checkpoints 3 and 5.
  • Solo riders wishing to ride the event with no vehicle support, less support, or shared support, as a way of reducing vehicles on the road, can choose from the following options:

Solo Bag Drop

  • Riders can leave a numbered race package bag with additional supplies (e.g. food, drink) at the Start Line prior to 8:00 AM Saturday morning.
  • Snack bags should be marked and designated for either checkpoint 3 or 5, or provide 2 snack bags, one for each checkpoint
  • The “Solo Support” vehicle will be identified at the Start Line with a pylon on its roof and a sign indicating “SOLO” and will collect solo riders’ snack bags.
  • At checkpoints 3 and 5, look for the Solo Support sign but do not go through the timing portals and do NOT dip your timing stick

Solo Snack Stop: There will be a selection of snacks and beverages for Solo riders only at Checkpoint 3 and 5.  Sponsored by Icycle Sports.

2 Person Teams

  • Riders on a 2-person team can ride one or more legs.  Legs ridden do not need to be consecutive.  Changing of riders can only take place at checkpoints.
  • Regardless of legs ridden, 2-person teams must enter the timing chute and dip their timing stick at checkpoint 4 and at the finish line, or risk being disqualified.
  • Riders must not dip their stick at other checkpoints even if they are changing riders at a checkpoint other than checkpoint 4.
  • If a rider switch is taking place at a checkpoint other than checkpoint 4, the switch should take place in front of the checkpoint (between the checkpoint and the highway). 

4 Person Teams

  • Teams may use three or four riders.
  • Riders on a 4-person team can ride one or more legs.  Legs ridden do not need to be consecutive.  Changing of riders can only take place at checkpoints. 
  • Regardless of legs ridden, 4-person teams must enter the timing chute and dip their timing sticks at checkpoints 2, 4, and 6 and at the finish line, or risk being disqualified
  • Riders must not dip their stick at other checkpoints even if they are changing riders at a checkpoint other than checkpoint 2, 4, or 6.
  • If a rider switch is taking place at a checkpoint other than checkpoint 2, 4, or 6, the switch should take place in front of the checkpoint (between the checkpoint and the highway). 
  • ​Teams registering 3 riders will pay the full 4 Person Team fee.
    • Start Line Coat Drop for Leg 1 Riders: If you need to have an extra layer on while waiting for your start on leg 1 (yet your support vehicle went south before the road closed), you can drop your coat/layer at the Start Line before your 8:40 start.  You can pick it up at checkpoint 2.

8 Person Teams

  • Teams may use five to eight riders
  • Riders on an 8-person team can ride one or more legs.  Legs ridden do not need to be consecutive.  Changing of riders can only take place at checkpoints. 
  • Regardless of legs ridden, 8-person teams must enter the timing chute and must dip their timing sticks at ALL checkpoints and the finish line, or risk being disqualified.
  • Teams registering less than 8 riders will still pay the full 8 Person Team fee.
    • ​Start Line Coat Drop for Leg 1 riders: If you need to have an extra layer on while waiting for your start on leg 1 (yet your support vehicle went south before the road closed), you can drop your coat/layer at the Start Line before your 9:00 start.  You can pick it up at checkpoint 1.

Race Results

Race Results will only include leg times for the designated official legs for that specific team size regardless of how the team is configured and who rides which legs (solos get 1 time; 2-person teams get times for legs 1-4, 5-8; 4-person teams get times for legs 1-2, 3-4, 5-6, 7-8; 8-person teams get times for each leg).  The rider name listed in the Results will be the rider name supplied during Online Registration and/or on pre-race Change forms.

2020 Registration Fees

Registration fees are based on your team size (solo, 2-person, 4-person, 8-person) and not on the actual number of riders on your team (this is relevant for 4 and 8 person teams only).  

PLEASE NOTE:  Your registration fee

  • Does NOT include a rider shirt or other merchandise.  If you want any shirts or other keepsakes, you must purchase them in addition to your team registration.  You can make these optional purchases when registering your team.
  • DOES include the Saturday night supper (which will be at the SE Alaska Fairground this year which is walking distance from the Finish Line).

 

Team Size Registration Fee including taxes (Cdn$)
Solo 80.00
2 Person 160.00
4 Person 320.00
8 Person 640.00

 

Waivers & Blue Sheets

A team representative must bring a completed and signed waiver for each member of their team in order to pick up their race package on the Tuesday (Whitehorse) or Friday (Haines Junction) night prior to the event (see Itinerary schedule for details).

The waiver is available at the bottom of this page for download.

A "Blue Sheet" (which is blue) will be in each race package.  Teams fill in which rider actually rode each leg and their approximate times.  KCIBR uses these as a back up in case a timing stick does not record a time at a checkpoint.  Blue Sheets MUST be handed in within 30 minutes of the leg 8 rider crossing the finish line in Haines for teams to be considered for category awards and for Timing and Results Officials to consider any Queries, Disputes or Protests.

Possible Road Construction on Leg 8

There likely will be road construction on Leg 8 as this roadwork continues on from last year.  Our understanding is that the road will be ride-able with no construction work taking place during the day of our event.  If the Leg 8 rider chooses to be shuttled through the road construction zone by vehicle, a pre-calculated standard timing adjustment will be made by Timing Officials.  Road construction status reports will be supplied to teams closer to the event including Captains’ Meetings.

Optional Items to Purchase When Registering Your Team

The 2020 Rider Keepsake will be a short-sleeve Bamboo shirt by Jerico available in women's and men's sizing.  Sizing charts are below.  Details on image and colour will be posted by the end of February 2020.  

 

 

WOMENS (inches)    XS       S       M       L       XL    XXL  XXXL 
Chest 32 34 36 38 40 44 44
Length 23 24 25 26 27 28 29

 

MENS (inches)    XS       S       M       L       X L    XXL   XXXL 
Chest 34 37 41 44 47 50 53
Length 24.5 26 27 28 29 31.5 33

 

 

Saturday Night Supper Tickets

This year's Saturday night supper is included in the registration fee and will take from 5-9 PM (AK time) at the SE Alaska Fairgrounds which is walking distance from the Finish Line.  The menu includes fresh salmon, salads, and desserts.  Team registrations will include 1 supper ticket per rider size of team (solo=1, 2-person=2, 4-person=4, 8-person=8) regardless of how many riders are actually on your team.  Additional supper tickets can be purchased at the door by minimum donation of $5 US.

Making Changes After Your Team Is Registered

  • Team captains will be able to log back in to make changes to riders after your team is registered, if needed, until June 12, 2020.  Please log in at www.karelo.com.  If you have difficulty making changes, please email KCIBR before June 12/20.  If you are adding riders (e.g. you registered 5 riders on your 8 person team and you now want to add one more rider), you will need to email KCIBR.  If emailing KCIBR, please include your team registration number.
  • T-shirt and hat orders close on April 10, 2020.  If you need to ADD merchandise after your team is registered, click here to order additional merchandise  (not an active link right now).
  • After June 12/20, change fees come into effect at $20 per individual change and must be made in person at the Whitehorse or Haines Junction race package pickup.  Please do not leave changes to the last minute if at all possible.  Payment will be by cash or cheque in US or Cdn currency at race package pickup.
  • Refunds are not available for this event.  If your team can no longer ride, you may be able to "sell" your team to another interested party.  Please refer to the KCIBR Facebook page for people looking to buy a team.  Please contact KCIBR if your team can no longer ride or if you have found a buyer for your team. 

 

REGISTRATION OPENS MARCH 16, 2020 AT 12:01 am.

To register a team, you will need:

  • team name, size (solo, 2, 4, 8 person), gender (female, male, mixed)
  • team captain name, address, email address
  • riders' names, city, state/province/territory, email address, leg(s)
  • quantities and sizes of merchandise

Please refer to the:

- Itinerary page for information on race package pickup, and race start information

- Rules pages for traffic control information and information for riders, support vehicles, and participants

 

Registration is now CLOSED.

 

Attachments: 
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PDF icon 2018 Waiver.pdf561.72 KB