Itinerary

Itinerary for 2018

Note: Times are Yukon Time for all Canadian Locations and Alaska Time for all US locations (5:00 p.m. Yukon time is 4:00 p.m. Alaska time)

 

March 15, 2018 - On-Line Registration Opens

It is recommended that teams register early as this event sells out quickly.  There is an overall registration limit of 1,200 riders and [95] 8-person teams.  Regardless of a sell out, Solo riders can continue to register until the May 11, 2018 Final Registration deadline.  Go to the Registration Tab to read all of the registration details and link to the on-line registration page.  You can also order rider keepsakes  as part of your team registration.

 

Friday, April 13, 2018 - Rider Keepsake Ordering Ends

After April 13, shirts and any other race keepsakes are no longer available for order.  See registration tab for details on the shirts.  Ideally, you ordered them when registering your team or use the t-shirt ordering platform if you need to add shirts after registering your team.  See the Registration tab for information on the shirts and how to add shirts after registering your team before the April 13 deadline.

 

Friday, May 11, 2018 - Final Registration Ends

Team Registration closes.  Team limits usually fill up long before this final date, so don’t wait until this date to register.  Registered teams can continue to make online changes.

 

Friday, June 8, 2018 - Deadline for Team Captains Making On-Line Changes

Team captains can make changes to riders and legs online up to and including this date by logging into the registration platform with their user id and password.  If you've forgotten your passworrd, use the Forgot Password mechanism on the karelo.com website.  Any changes after this date can only be made at package pickups and will involve change fees.  If you have problems making on-line changes, contact the Race Coordinator before this deadline.

 

Tuesday, June 12, 2018, 6:00 PM Yukon Time at the Mt McIntyre Recreation Centre, Whitehorse

Whitehorse-Based Teams:  Race Package Pickup and Team Captains' Meeting

  • Whitehorse-area teams can attend Race Package Pick-up from 6:00-8:00 PM and attend only one of two Team Captains’ meeting at the Mt McIntyre Recreation Centre
  • Race package pick up takes place from 6:00 – 8:00 PM in the Whitehorse Cross Country Ski Club Wax Room.
  • A completed set of signed waivers must be handed in to pick up the race package.  Waivers can be downloaded and printed from the Registration tab.  Any last minute changes must be made here when picking up the race package.  Teams will be charged $20.00 for each change/addition.  Payment is by U.S. or Cdn. cash or cheque only.  
  • You CANNOT make changes after you pick up your race package.
  • There is a choice of two Captains' Meetings taking place at 7:00-7:30 or 8:00-8:30 PM upstairs in the Grey Mountain Room.  Team Captain Meetings provide important last minute information and team captains are responsible for sharing this with their team and support crews. Only one person per team to attend please.

 

Friday, June 15, 2018, 6:00 to 8:00 PM Yukon Time at the Da Kų Culture Centre, Haines Junction, YT

Final Package Pickup

  • All registered teams that did not pick up their race package on Tuesday night in Whitehorse, must pick up their Race Package between 6:00 and 8:00 PM in Haines Junction.
  • A completed set of signed waivers must be handed in to pick up the race package.  Waivers can be downloaded and printed from the Registration tab.  Any last minute changes must be made here when picking up the race package.  Teams will be charged $20.00 for each change/addition.  Payment is by U.S. or Cdn. cash or cheque only.  
  • You CANNOT make changes after you pick up your race package.

Friday, June 15, 2018, 7:00 PM or 9:00 PM Yukon Time at the Da Kų Culture Centre, Haines Junction, YT

Team Captains' Meeting (If you did not attend in Whitehorse on Tuesday night)

  • There are TWO (2) Captains' Meeting to choose from:  the first one is from 7:00-7:30 and the second is from 9:00-9:30 PM.   Only one person per team to attend the meeting, please.  Important last minute information. You are responsible for sharing this with your team and support crews.
  • Team captains who did not attend the Whitehorse Captains’ meeting can attend one of two Captains’ meetings at 7:00 – 7:30 PM or 9:00 – 9:30 pm.​​​​

 

Saturday, June 16, 2018, 8:00 AM to 10:00 AM Yukon Time

Road and Lane Closure

Start Line:  Southbound Traffic:  The Haines Hwy to Haines, Alaska, will be closed to southbound traffic at Haines Junction from 8:15 am Yukon time until 9:15 am Yukon time. All support vehicles supporting riders on legs 1 and 2 MUST be through the start area prior to the road closure. There will be no vehicles allowed from the start line to the 1st pull-out at the top of the hill on the left (about 3.8 km from the start).  Northbound traffic from the 3.8 km pullout will stopped while riders are in this section of the roadOnce you are past the traffic control at the 3.8 pull-out, TWO-WAY vehicle traffic resumes!

Checkpoint 1: There is one-lane traffic south-bound around Checkpoint 1 from approximately 8:45-10:15 AM.  There will be occasional releases of northbound traffic as needed. Follow signs directing vehicles into the left lane while riders stay in the right lane past checkpoint 1.  Once you are past this traffic control at checkpoint 1, TWO-WAY vehicle traffic resumes!  See Checkpoint 1 Traffic Control page.

Checkpoint 2: There is one-lane traffic south-bound at Checkpoint 2 from approximately 10:30 AM - 12:30 PM.  There will be occasional releases of northbound traffic as needed.  Follow signs directing vehicles into the left lane while riders stay in the right lane past checkpoint 1.  Once you are past this checkpoint, TWO-WAY vehicle traffic resumes!  See Checkpoint 2 Traffic Control page.

 

Saturday, June 16, 2018, AM Yukon Time

Race Start     Just before the Dezadeash River bridge, Haines Junction

Race Start Times (Note: The start order is based on what is felt to be the SAFEST start order.  Please remember this is a recreational event with a primary focus on fun, participation, and safety.)

**** 2018 RACE START TIMES ****

8:20 - Solo and Two-Person Teams

8:45 - Four-Person Teams

9:00 - Eight-Person Teams

 

Note: An attempt at defining types of riders....  

Competitive Riders = riders who are training for many months for this event.  Please line up at the Start Line.

Recreational Riders = riders who have done some (a few weeks) or little training for this event. Please line up 10-15 metres behind the Start Line.

 

Saturday, June 16, 2018, 7:00 PM Alaska Time

Mandatory Start at Checkpoint 7 - Leg 8 Riders

All leg 8 riders must leave Checkpoint 7 by 7:00 PM Alaska Time at the latest.  Leg 8 riders still waiting for leg 7 riders to finish will be started together at 7:00 PM. The checkpoint will remain open for leg 7 riders to finish.  We recommend that the leg 8 rider is not riding the same bike as the leg 7 rider so that all leg 8 riders can start by this mandatory start time.

 

Saturday, June 16, 2018, 2:00 PM to 9:00 PM Alaska Time

Race Finish

The race finishes between approximately 2:00 p.m. and exactly 9:00 p.m. Alaska Time at the Parade Grounds, Fort Seward Barracks, Haines, Alaska. The race finish area will officially close at 9:00 p.m. Alaska Time.  If you have a rider still riding at this time, please pick them up and bring them and their timing stick to the Finish Line.  Riders who are not finished by 9:00 will not get an official time but will not be disqualified. They will not be eligible for the red lantern award. Teams that start their Leg 8 rider at the Mandatory Start time will not be eligible for the Red Lantern award.

Leg 8 riders will have at least two hours to ride leg 8 since the latest they can start the leg is 7:00 p.m. Alaska Time.  "Blue sheets" should be handed in at the Finish Line. Blue Sheets are the only backup for timing and results.

 

Saturday, June 16, 2018, 5:00 PM to 9:00 PM Alaska Time

TENTATIVE - Beer Garden and Banquet 

SE Alaska State Fairgrounds

This year’s Saturday night banquet is at the Southeast Alaska State Fairgrounds which is walking distance from the Finish Line.  Teams will receive supper tickets in their race package. Friends and guests can be attend by donating a minimum of $5.00 US at the door.  Alcoholic beverages can only be consumed in the designated areas.  Please respect local bylaws if you are consuming alcoholic beverages!  Please use the designated receptacles for recyclables and garbage.  Please don't leave a mess!

 

Saturday, June 16, 2018 

Awards Ceremony

Preliminary rider awards will be announced during the afternoon and evening at the Finish Line.  Ribbons for 1st, 2nd, and 3rd place teams can be picked up at the Finish Line between 8 and 9 pm Alaska time.  Any protests or concerns must be brought to Result Officials at the Finish Line prior to 8:00 pm Alaska time.  The Red Lantern Award will be given out just after 9:00 PM.

 

Sunday, June 17, 2018, 9:00 AM to 11:00 AM Alaska Time

TENTATIVE - Free Kids Fishing Derby

4th Annual Free Kids' Fishing Derby for those under 15 at the Haines docks.  Catch and release.  Sponsored by the Haines Fish and Game Association and Sportsmen’s Club.